Overview

The City of Louisville Police Department is looking for a Police Records Technician I, II or III. This position will be responsible for collecting, storing, and disseminating Criminal Justice Records and reports to police personnel and the public. We are looking for an experienced and efficient professional, who is customer service-driven and has great communication skills to assist with high-level projects and has proven experience with NIBRS (National Incident-Based Reporting System) reporting. The Police Records Technician performs a variety of police records functions, including data entry, compiling statistics, and responding to requests for criminal justice records in accordance with federal, state, and local policies and procedures.

2026 Hiring Range by level (dependent on experience, certification levels, and other qualifications described below):
Police Records Technician I: $46,030.40 to $52,915.20
Police Records Technician II: $50,627.20 to $58,219.20
Police Records Technician III: $55,681.60 to $64,043.20

2026 Salary Range by level:
Police Records Technician I: $22.13 ($46,030.40) to $30.20 ($62,816.00)
Police Records Technician II: $24.34 ($50,627.20) to $33.22 ($69,097.60)
Police Records Technician III: $26.77 ($55,681.60) to $36.54 ($76,003.20)

Examples of Duties

ESSENTIAL JOB DUTIES:

• Administers and maintains complete and confidential police records for the Louisville Police Department.
• Enters, stores and retrieves police records on police networks to include National Crime Information Center/Colorado Crime Information Center (NCIC/CCIC) computers and the National Incident-Based Reporting System (NIBRS).
• Handles confidential material and information.
• Reviews and releases copies of reports or other data in accordance with federal and state statutes, open records laws, criminal justice records laws, and department policies and procedures.
• Handles citizen inquiries and provides reports and information as requested and as allowed by law.
• Answers the department's telephones, collects and disseminates information, and directs callers to appropriate areas or individuals.
• Compiles, prepares, and scans reports; searches files and other sources to develop background materials; assists in a variety of office tasks.
• Compiles statistical data pertaining to crime, police service, and related activities as required.
• Conducts background and criminal activity checks for citizens and governmental agencies.
• Uses a Computer-Aided Dispatch terminal and both office and computerized telephone equipment to send calls to be dispatched.
• Transmits reports by mail or electronically to the District Attorney and other law enforcement agencies.
• Implements court orders to seal records.
• Receives counter reports of non-criminal activity, entry into the Records Management System, as well as the property and evidence reporting system.
• Disseminates all body-worn camera videos and digital media as requested, including redaction when appropriate or required by law.
• Assists with sex offender registration and entry into the appropriate database.

ESSENTIAL SUPERVISORY DUTIES: None

OTHER DUTIES AND RESPONSIBILITIES:

• Regular and predictable attendance required.
• Other duties as assigned.
• This position is considered a critical/essential worker and is therefore responsible for responding to emergencies and/or disasters that may require additional overtime or adjustments to your normal schedule to fit the needs of the organization.

General Qualifications

Police Records Technician I Requirements:

• High School Diploma or equivalent education credential.
• One to two years of administrative and/or clerical experience.
• CCIC (Colorado Crime Information Center) and NCIC (National Crime Information Center) certification or the ability to obtain within 90 days of hire.
• State of Colorado Notary Public certification or the ability to obtain within six (6) months of hire.
• Law enforcement records experience in a municipal, county, or state agency preferred.

Police Records Technician II Requirements:

• Must meet all requirements of Police Records Technician I.
• Two (2) years of law enforcement records experience in a municipal, county or state agency.
• Two (2) years of direct experience with NIBRS crime reporting and maintaining compliance with CBI standards.
• Two (2) years of CCIC/NCIC operator experience (plus current OSN).
• Training in handling Colorado Open Records and Criminal Justice Records.
• CCRN Master Certification.
• Affiliation with the Association of Law Enforcement Records Technicians, Supervisors, and Managers (ALERT/SAM).
• Preferred: Associate's degree in business or related area of study.

Police Records Technician III Requirement:

• Must meet all requirements of Police Records Technician II.
• Minimum of five (5) years of law enforcement records experience in a municipal, county or state law enforcement agency.
• Ability to work independently with little or no supervision.
• Must organize and process information in a clear and logical format; evaluate resources and personnel needs and make recommendations to police department command staff.
• Identify, analyze and formulate solutions to problems and trends in a timely, efficient and equitable manner.
• Coordinate, analyze and utilize a variety of reports and records.
• Identify equipment and procedural problems and recommend corrective action.
• Organize activities in order to complete complex, routine or repetitive tasks in accordance with priorities, multiple demands, and/or deadlines.
• Preferred qualifications: BA/BS degree and current State of Colorado Notary Public.

Additional Information

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to work well under pressure with competing priorities.
• Must possess excellent customer service, interpersonal, and organizational skills. -
• Work effectively and courteously with the public, employees and other criminal justice agencies to deliver effective services.
• Excellent computer skills and use of Microsoft Office programs such as Word and Excel and the ability to carry out a wide scope of administrative and clerical procedures.
• Ability to organize and prioritize workload to meet critical deadlines.
• Ability to work with frequent interruptions, unusual demands, and changing priorities.
• Excellent grammar and knowledge of business English to include speaking, writing, spelling, punctuation with the ability to compose effective and accurate correspondence and reports.
• Knowledge of contemporary office practices, methods and procedures.
• Knowledge of police records to include the laws rules and regulations applicable to police records storage, retrieval and dissemination.
• Exercise independent judgment and use discretion to work on highly confidential tasks, some of which involve criminal activities.
• Ability to operate modern office equipment and utilize technology such as copiers, CCIC/NCIC terminal, NIBRS reporting program, digital media storage systems, records management system, and property and evidence management system.
• Some nights, weekends, holidays may be required per operational needs.

LICENSE, REGISTRATION, OR CERTIFICATE:

• Successful completion of a thorough background investigation to include: Submission of fingerprint cards to Federal Bureau of Investigation and the Colorado Bureau of Investigation for a national criminal history clearance, drug test, employment history review, and polygraph or other truth verification examination.
• Must be able to effectively communicate in written and spoken English.
• Current Colorado Driver License in good standing with no major violations in the past three (3) years and must maintain good standing through employment.

OTHER NECESSARY REQUIREMENTS: None

PHYSICAL REQUIREMENTS OF THE JOB:

Minimal physical effort is typically found in office work. Primarily sedentary work. Ability to remain seated for extended periods while working at a computer; Frequent use of hands and fingers for typing, data entry, and handling documents; Ability to communicate effectively in person, by phone, and via video conferencing; Occasional standing, walking, bending, or reaching within the office environment; Ability to lift and/or move office materials and supplies up to 10–15 pounds and occasionally up to 35 pounds; Visual acuity sufficient to read documents, computer screens, and reports; Ability to work in a standard office environment with moderate noise levels.

WORK ENVIRONMENT:

The work is typically performed indoors in an office environment. Exposure to routine office noise and equipment. The noise level in the work environment is usually low.

WORKERS’ COMPENSATION CLASSIFICATION: 8810

FLSA STATUS: Non-Exempt

EQUAL OPPORTUNITY EMPLOYER:

The City of Louisville is an Equal Opportunity Employer and provides equal employment and advancement opportunities to all qualified applicants and employees. Employment decisions are made without regard to race, color, religion, creed, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, disability, veteran status, marital status, genetic information, or any other status protected by applicable law. The City of Louisville is committed to providing reasonable accommodation to qualified individuals with disabilities in the application and hiring process and during employment.

The Human Resources Director has been designated as the compliance coordinator for people with disabilities seeking employment and will provide reasonable accommodation for testing and employment to qualified applicants.

The City of Louisville Police Department is looking for a Police Records Technician I, II or III. This position will be responsible for collecting, storing, and disseminating Criminal Justice Records and reports to police personnel and the public. We are looking for an experienced and efficient professional, who is customer service-driven and has great communication skills to assist with high-level projects and has proven experience with NIBRS (National Incident-Based Reporting System) reporting. The Police Records Technician performs a variety of police records functions, including data entry, compiling statistics, and responding to requests for criminal justice records in accordance with federal, state, and local policies and procedures .026 Hiring Range by level (dependent on experience, certification levels, and other qualifications described below):Police Records Technician I: $46,030.40 to $52,915.20 Police Records Technician II: $50,627.20 to $58,219.20 Police Records Technician III: $55,681.60 to $64,043.202026 Salary Range by level:Police Records Technician I: $22.13 ($46,030.40) to $30.20 ($62,816.00) Police Records Technician II: $24.34 ($50,627.20) to $33.22 ($69,097.60)Police Records Technician III: $26.77 ($55,681.60) to $36.54 ($76,003.20) Examples of Duties ESSENTIAL JOB DUTIES:Administers and maintains complete and confidential police records for the Louisville Police Department. Enters, stores and retrieves police records on police networks to include National Crime Information Center/ Colorado Crime Information Center (NCIC/ CCIC) computers and the National Incident-Based Reporting System (NIBRS). Handles confidential material and information. Reviews and releases copies of reports or other data in accordance with federal and state statutes, open records laws, criminal justice records laws, and department policies and procedures. Handles citizen inquiries and provides reports and information as requested and as allowed by law. Answers the department's telephones, collects and disseminates information, and directs callers to appropriate areas or individuals. Compiles, prepares, and scans reports; searches files and other sources to develop background materials; assists in a variety of office tasks. Compiles statistical data pertaining to crime, police service, and related activities as required. Conducts background and criminal activity checks for citizens and governmental agencies. Uses a Computer-Aided Dispatch terminal and both office and computerized telephone equipment to send calls to be dispatched. Transmits reports by mail or electronically to the District Attorney and other law enforcement agencies. Implements court orders to seal records. Receives counter reports of non-criminal activity, entry into the Records Management System, as well as the property and evidence reporting system. Disseminates all body-worn camera videos and digital media as requested, including redaction when appropriate or required by law. Assists with sex offender registration and entry into the appropriate database. ESSENTIAL SUPERVISORY DUTIES: None. OTHER DUTIES AND RESPONSIBILITIES:Regular and predictable attendance required. Other duties as assigned. This position is considered a critical/essential worker and is therefore responsible for responding to emergencies and/or disasters that may require additional overtime or adjustments to your normal schedule to fit the needs of the organization. General Qualifications Police Records Technician I Requirements:High School Diploma or equivalent education credential. One to two years of administrative and/or clerical experience. CCIC (Colorado Crime Information Center) and NCIC (National Crime Information Center) certification or the ability to obtain within 90 days of hire. State of Colorado Notary Public certification or the ability to obtain within six (6) months of hire. Law enforcement records experience in a municipal, county, or state agency preferred. Police Records Technician II Requirements:Must meet all requirements of Police Records Technician I. Two (2) years of law enforcement records experience in a municipal, county or state agency. Two (2) years of direct experience with NIBRS crime reporting and maintaining compliance with CBI standards. Two (2) years of CCIC/ NCIC operator experience (plus current OSN). Training in handling Colorado Open Records and Criminal Justice Records. CCRN Master Certification. Affiliation with the Association of Law Enforcement Records Technicians, Supervisors, and Managers (ALERT/ SAM). Preferred: Associate's degree in business or related area of study. Police Records Technician III Requirement:Must meet all requirements of Police Records Technician II. Minimum of five (5) years of law enforcement records experience in a municipal, county or state law enforcement agency. Ability to work independently with little or no supervision. Must organize and process information in a clear and logical format; evaluate resources and personnel needs and make recommendations to police department command staff. Identify, analyze and formulate solutions to problems and trends in a timely, efficient and equitable manner. Coordinate, analyze and utilize a variety of reports and records. Identify equipment and procedural problems and recommend corrective action. Organize activities in order to complete complex, routine or repetitive tasks in accordance with priorities, multiple demands, and/or deadlines. Preferred qualifications: BA/ BS degree and current State of Colorado Notary Public. Additional Information KNOWLEDGE, SKILLS, AND ABILITIES:Ability to work well under pressure with competing priorities. Must possess excellent customer service, interpersonal, and organizational skills. - Work effectively and courteously with the public, employees and other criminal justice agencies to deliver effective services. Excellent computer skills and use of Microsoft Office programs such as Word and Excel and the ability to carry out a wide scope of administrative and clerical procedures. Ability to organize and prioritize workload to meet critical deadlines. Ability to work with frequent interruptions, unusual demands, and changing priorities. Excellent grammar and knowledge of business English to include speaking, writing, spelling, punctuation with the ability to compose effective and accurate correspondence and reports. Knowledge of contemporary office practices, methods and procedures. Knowledge of police records to include the laws rules and regulations applicable to police records storage, retrieval and dissemination. Exercise independent judgment and use discretion to work on highly confidential tasks, some of which involve criminal activities. Ability to operate modern office equipment and utilize technology such as copiers, CCIC/ NCIC terminal, NIBRS reporting program, digital media storage systems, records management system, and property and evidence management system. Some nights, weekends, holidays may be required per operational needs. LICENSE, REGISTRATION, OR CERTIFICATE:Successful completion of a thorough background investigation to include: Submission of fingerprint cards to Federal Bureau of Investigation and the Colorado Bureau of Investigation for a national criminal history clearance, drug test, employment history review, and polygraph or other truth verification examination. Must be able to effectively communicate in written and spoken English. Current Colorado Driver License in good standing with no major violations in the past three (3) years and must maintain good standing through employment. OTHER NECESSARY REQUIREMENTS: None PHYSICAL REQUIREMENTS OF THE JOB:Minimal physical effort is typically found in office work. Primarily sedentary work. Ability to remain seated for extended periods while working at a computer; Frequent use of hands and fingers for typing, data entry, and handling documents; Ability to communicate effectively in person, by phone, and via video conferencing; Occasional standing, walking, bending, or reaching within the office environment; Ability to lift and/or move office materials and supplies up to 10–15 pounds and occasionally up to 35 pounds; Visual acuity sufficient to read documents, computer screens, and reports; Ability to work in a standard office environment with moderate noise levels. WORK ENVIRONMENT:The work is typically performed indoors in an office environment. Exposure to routine office noise and equipment. The noise level in the work environment is usually low. WORKERS’ COMPENSATION CLASSIFICATION: 8810 FLSA STATUS: Non-Exempt. EQUAL OPPORTUNITY EMPLOYER:The City of Louisville is an Equal Opportunity Employer and provides equal employment and advancement opportunities to all qualified applicants and employees. Employment decisions are made without regard to race, color, religion, creed, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, disability, veteran status, marital status, genetic information, or any other status protected by applicable law. The City of Louisville is committed to providing reasonable accommodation to qualified individuals with disabilities in the application and hiring process and during employment. The Human Resources Director has been designated as the compliance coordinator for people with disabilities seeking employment and will provide reasonable accommodation for testing and employment to qualified applicants.

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