STATE OF COLORADO RESIDENCY REQUIRED

NOTE: This announcement may be used to fill multiple openings.

Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, and building an economy that works for everyone.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

We offer a generous benefits package including:

• 11 paid holidays per year plus vacation and sick leave

• Medical, dental, and vision plans

• State paid life insurance policy

• Choice of 2 retirement plans (defined benefit or defined contribution)

• Optional 401(k) and 457 plans

• State paid short-term disability coverage

• Additional optional life and disability plans

• Credit Union membership

• Training and professional development

To learn more about State of Colorado benefits visit: />
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to

This position will have the opportunity for a hybrid schedule (a combination of in-office and remote workplace). - - Please note - equipment provisioning and certain onboarding tasks will take place in person, in our downtown Denver office, on the first day of employment. - -

What you’ll be doing:

This position primarily provides administrative and technical support to the Director of the Division of Community & Family Support. This position offers Ongoing Division Support and collaboration on one-time special projects

Additional position duties include, but are not limited to:

• Managing the Director’s schedule and day-to-day operational needs, such as monitoring the calendar and email.
• Managing community relations for the Director by serving as the first point of contact for stakeholders, vendors, citizens, legislators, the Governor's Office, and federal, state, and county elected officials.
• Providing technical assistance on departmental office processes and protocols, such as completing travel documents and correspondence to managers, other Division and Program Managers, and staff throughout the Department.
• Acting and utilizing information and knowledge to resolve difficult or unusual situations.
• Develop and implement a tracking system to ensure receipt and accountability for all incoming/outgoing correspondence and/or requests, and to ensure timely responses to external emails and phone calls.
• Managing the Onbase Approval Process.
• This position schedules and coordinates meetings, presentations, and speaking engagements; prepares agendas, briefings, and support materials; recommends, prioritizes, and commits Director for speaking engagements, functions, meetings, and presentations with private, non-profit, county, state and federal agencies and other stakeholders or groups regarding various programs and issues; identifies and exercises judgment and skill to resolve any issues, problems, or questions which arise from such requests.
• Onbase program support, tracking, and responds to all requests requiring the Director’s approval
• Provides support to relevant program committees, when necessary.
• Coordinates with the Office of Program Delivery Director’s Assistant regularly regarding priorities and needs of the Division.
• Determines the accuracy and relevance of expenditures to ensure cost-effective support of programs and compliance with legislative appropriations and policies.
• Provide backup support for the DCFS PA team and support the onboarding of new DCFS PAs.
• Work with CDEC PAs to accomplish CDEC goals as requested
• Must stay current on all policies and have business acumen on how changes affect the division’s mission and daily operations.
• Other duties as assigned

Residency Requirement:

Class Code & Classification Description: (New)

• State of Colorado experience related to the duties of this position
• Experience providing administrative support to executive-level leadership.
• Demonstrated ability to manage complex scheduling and travel arrangements (both in-state and out-of-state).
• Experience organizing and coordinating large meetings, town halls, or stakeholder gatherings.
• Experience serving as a primary point of contact for internal and external stakeholders, including legislative and government officials. Strong business writing skills, including the ability to draft and edit correspondence on behalf of leadership. Demonstrated discretion in handling sensitive personnel and organizational information.
• Ability to identify administrative issues and implement effective solutions independently.
• Proficiency with Google Workspace and Microsoft Office Suite. Familiarity with State of Colorado procurement and travel systems (e.g., CORE) and document management systems (e.g., OnBase).
• Experience navigating State Fiscal Rules and administrative regulations. Experience with Salesforce, Smartsheet, or software programs of a similar nature.

• Proficiency in coordinating intricate in-state and out-of-state travel, including booking, itineraries, and expense reimbursement.
• Experience with purchasing, procurement, and maintaining efficient office workflows.
• Proven ability to act as a liaison for high-profile contacts, including the Governor’s Office, elected officials, and community partners.
• Strong editorial skills for drafting, proofreading, and formatting executive correspondence and reports

• Applicants must pass a thorough background check prior to employment.
• Employees who have been disciplined, terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpastate.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

How to Apply (PLEASE READ CAREFULLY)

Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all your relevant experience on the application itself. Applications left blank or marked "SEE RESUME" will not be considered.

1. A complete CDEC Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
3. A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
4. If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

The comparative analysis process will consist primarily of a review of applications against the minimum and preferred qualifications of this position. Applications will be reviewed in comparison to all others in the applicant pool in order to identify a top group of candidates who may be invited for a final interview. Depending on the size of the applicant pool, additional selection processes may be utilized to identify a top group of candidates. Applicants will be notified of their status via email.

Failure to submit properly completed documents by the closing date will result in your application being rejected.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.